Share meeting intelligence with anyone, anywhere
Create branded share links for meeting summaries, transcripts, action items, and entire knowledge bases. Control exactly what recipients see with granular permissions, password protection, and expiration dates.
How Sharing Works
Create a Share Link
From any meeting or knowledge base, click Share to generate a unique link. Each link gets its own URL that you can distribute however you prefer.
Configure Permissions
Choose which sections to include: summary, transcript, action items, key decisions, recording. Each share link has independent permissions.
Set Security Options
Add password protection, set an expiration date, or leave it open. You control who can access the content and for how long.
Share and Track
Send the link via email, Slack, or any messaging tool. Monitor view counts and engagement from your dashboard.
Sharing That Works the Way You Need It To
Meeting content is only valuable if the right people can access it. Notemesh gives you the controls to share confidently.
Granular Content Permissions
Not every recipient should see everything. When you share a meeting, you choose exactly which sections to include. Send a client the polished summary and action items, but keep the full transcript and internal discussion notes private. Share the recording with your team but not with external stakeholders. Create one link for the leadership team that includes everything and another for the broader organization that includes only the summary. Each share link has its own independent permission set, so you can create multiple links for the same meeting tailored to different audiences without any risk of over-sharing.
Password Protection
For sensitive meeting content, link-only access may not be sufficient. Notemesh lets you add a password to any share link. Recipients must enter the correct password before they can view the content. This adds a critical second layer of security for board meeting minutes, confidential project discussions, or any content that should not be accessible to anyone who happens to find the URL. Passwords can be changed or removed at any time without invalidating the link. Share the password through a separate channel for true two-factor content access.
Expiration Dates
Not all shared content should live forever. Expiration dates let you automatically deactivate share links after a specified period. Set a 24-hour expiration for time-sensitive briefings, a 7-day window for project updates, or a 90-day period for quarterly review materials. When the expiration date passes, the link stops working. No manual cleanup required. You can also set links to never expire for content that should remain permanently accessible, like training materials or reference documentation. Expired links can be renewed with a new expiration date at any time.
View Count Tracking
Sharing content is only half the equation. You also need to know whether people actually looked at it. Every share link tracks view counts, showing you exactly how many times the content has been accessed. After sharing board meeting minutes, you can verify that all board members have reviewed them. After distributing project updates, you can see which stakeholders engaged with the material and which may need a follow-up nudge. View counts are updated in real time and visible from your Notemesh dashboard alongside the share link management interface.
Knowledge Base Sharing
Individual meeting shares are powerful, but knowledge base sharing takes collaboration to another level. When you share an entire knowledge base, recipients get access to a curated collection of meetings organized by topic, client, or project. They can browse through meetings chronologically, read summaries, and even use rate-limited AI chat to ask questions across the entire knowledge base. This is not just sharing notes — it is sharing institutional knowledge. New team members can onboard by chatting with a knowledge base of onboarding meetings. Clients can review their engagement history. Executives can explore project histories without sitting through hours of recordings.
Branded Share Pages
Shared content opens on a clean, professionally designed page that reflects well on your organization. The share page displays meeting information in a structured, readable format with clear section headings, proper typography, and a polished layout. There are no distracting navigation elements, no account creation prompts, and no advertisements. Recipients see exactly the content you chose to share, presented in a format that is immediately useful. The experience is seamless on desktop and mobile devices, so recipients can review shared content wherever they are.
Sharing Use Cases
Client Communication
After every client meeting, there is an expectation that someone will send a follow-up with notes, decisions, and next steps. Traditionally, this means someone spends 15 to 30 minutes writing up meeting minutes from memory or hastily scribbled notes. The result is often incomplete, subjective, and delayed.
With Notemesh sharing, you send a link to the AI-generated summary and action items within minutes of the meeting ending. The content is comprehensive, objective, and immediately available. Clients see exactly what was discussed, what was decided, and what each party committed to doing next.
This level of professionalism and speed builds trust. Clients know that nothing discussed in a meeting will be lost or misremembered, and they have a permanent, accessible record to reference.
Board Meeting Distribution
Board meetings produce critical decisions and strategic direction that need to be documented and distributed to directors, executives, and sometimes investors. The traditional approach involves a board secretary spending hours composing formal minutes from notes, circulating drafts for approval, and managing document access.
Notemesh automates the heavy lifting. The AI generates a comprehensive meeting record that can be reviewed, lightly edited if needed, and shared via a password-protected link with an expiration date. Board members access a clean, professional summary page rather than a document attached to an email.
View tracking confirms which directors have reviewed the minutes, eliminating the need for follow-up emails asking people to confirm they have read the document. The compliance team can verify engagement as part of their governance process.
Training Material Sharing
Meetings are an underutilized source of training material. Product demos, customer discovery calls, technical deep-dives, and senior leadership presentations all contain knowledge that could benefit the broader team — if only it were accessible.
Notemesh’s knowledge base sharing turns any tagged collection of meetings into a self-service training resource. New sales reps can browse a knowledge base of successful client demos. New engineers can review a knowledge base of architecture discussions. New managers can listen to how experienced leaders run their team meetings.
The AI chat feature on shared knowledge bases makes this even more powerful. Instead of watching hours of recordings, a new team member can ask questions like “what is our standard onboarding process for enterprise clients?” and get cited answers drawn from actual meetings where the process was discussed and refined.
Security You Can Trust
Sharing meeting content externally involves sensitive data, and Notemesh takes security seriously at every level. Share links use cryptographically random URLs that are impossible to guess. Even if someone knows a share link exists, they cannot brute-force the URL to access content they were not intended to see.
Password protection adds a second barrier. Passwords are hashed server-side, meaning that even Notemesh\u2019s own systems cannot read the password after it is set. Recipients must enter the exact password to access the content. Failed password attempts are rate-limited to prevent brute-force attacks.
Expiration dates provide temporal access control. When a link expires, the content becomes inaccessible immediately. There is no grace period and no way to extend access without the original creator generating a new link. This ensures that shared content does not remain accessible indefinitely in someone\u2019s browser bookmarks or email archives.
For team accounts, administrators can control sharing permissions at the organization level. They can enable or disable external sharing, require password protection for all shared links, set maximum expiration periods, and audit all active share links across the team. This gives IT and compliance teams the oversight they need while allowing individual users the flexibility to share content within approved parameters.
AI Chat on Shared Knowledge Bases
When you share a knowledge base, recipients do not just get a list of meetings to browse. They get access to a rate-limited AI chat interface that lets them ask questions across the entire collection. This is the same RAG-powered chat that Notemesh users get on their own knowledge bases, adapted for external sharing.
Recipients can ask questions like “what were the main decisions made about the Q3 roadmap?” or “which meetings discussed the pricing change and what was the consensus?” The AI searches across all meetings in the shared knowledge base, assembles relevant context, and generates an answer with citations pointing to specific meetings and timestamps.
Rate limiting ensures that shared knowledge base chat does not become a resource drain. Recipients get a generous but bounded number of queries per session, which is more than enough for reviewing and exploring content without enabling unlimited use of AI resources on your behalf.
This feature transforms sharing from a passive document distribution into an interactive knowledge experience. Stakeholders can explore meeting history on their own terms, finding the specific information they need without requiring your time to locate it for them.
Frequently Asked Questions
Do recipients need a Notemesh account to view shared content?
No. Shared links open a branded view page that anyone can access without logging in or creating an account. This makes it easy to share meeting notes with clients, stakeholders, or anyone outside your organization. If the link is password-protected, recipients will need to enter the password but still do not need an account.
Can I control exactly what information is shared?
Yes. When creating a share link, you choose exactly which sections to include: summary, full transcript, action items, key decisions, and recording. You can share just the summary and action items with a client while keeping the full transcript and recording private. Each share link has its own permission set, so you can create multiple links for the same meeting with different levels of access.
What happens when a share link expires?
When a share link reaches its expiration date, anyone clicking the link sees a message that the content is no longer available. The underlying meeting data is not affected — only the share link is deactivated. You can create a new share link at any time if you need to share the content again. Expiration dates can be set from 24 hours to 1 year, or set to never expire.
Can I share an entire knowledge base, not just individual meetings?
Yes. Knowledge base sharing creates a link to an entire tagged collection of meetings. Recipients can browse all meetings in the knowledge base, read summaries, and even use rate-limited AI chat to ask questions across the full set of meetings. This is ideal for sharing project histories, training materials, or client engagement records with stakeholders.
How do I track who has viewed my shared content?
Every share link includes view count tracking. You can see how many times the link has been accessed from your Notemesh dashboard. For knowledge base shares, you can also see which specific meetings within the knowledge base have been viewed. This helps you understand engagement and know whether stakeholders have actually reviewed the materials you sent.
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Share Meeting Intelligence, Not Just Meeting Notes
Give stakeholders access to AI-powered summaries, action items, and searchable knowledge bases with secure, branded share links.
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